Lord Mayor's Picnic

 
  • 31 Dec 2019
  • 1:00 pm - 9:00 pm
  • SG (14-17), Olave (18-30), Adult (18+), Adult Helper
  • Royal Botanic Gardens, Sydney, NSW
    Sydney
    NSW, 2000
  • Events Manager - 02 8396 5200

Lord Mayor's Picnic

Lord Mayor's Picnic

Would you like to take in the sights and sounds of harbourside Sydney on New Year’s Eve while giving service to the community? Then express your interest below!

This is a great opportunity to give service to families that have children who are less fortunate than others. Enjoy an afternoon and evening of volunteering, while assisting with activities for this invite only NYE event put on by the Lord Mayor of the City of Sydney for families’ children with special needs.  

Who:

Senior Guides aged 14+, Adult Members, Support Group Members and Families (youth age 14+) are encouraged to apply. 

When:

Tuesday 31 December 2019

Time:

Approximately. 1 pm – 9 pm, final times will be announced closer to the event.

Where:

Parade Ground, Royal Botanic Gardens

Event Details: 

All Guides, family, and friends are welcome to volunteer for this event; however, spaces are limited.  Volunteers represent Girl Guides NSW & ACT at this event and it is an honour to be asked to volunteer again this year by the City of Sydney. 

Apart from assisting with the stalls (face painting, games, etc) you will get premium, front line seats in the Botanic Gardens (next to the Opera House) for the 9pm fireworks.

This is an alcohol-free event. 

ADM 27s & 28s will be collected via online portal. A confirmation will be sent after 17 December with final event details and an additional email will go out  the week before Christmas. 

Please Note: Lord Mayor’s Picnic is an active volunteering role and you must be able to stand long periods of time, lift a minimum of 10 kgs, and be at least 14 years old. It is essential that volunteers are able to provide assistance to patrons if necessary. 

Volunteer Roles:

General Volunteering: 
Volunteers engage with guests and support them through the various activities. Key tasks include, but not limited to:
o Greeting arriving guests
o Supporting guests in various activity tents (games, face painting, arts and crafts)
o Queue management support
o Responding to guest queries
o Ensuring all children are safe (i.e. not leaving event site)

Select your activity:
Each volunteer will be assigned an activity area please note your volunteer role preference when registering.
We will do our best to match your first choice. 

o Liberty Swings - Accessible swings for wheel chair users. Key tasks include managing queues to the liberty swing and supporting the liberty swing operator as needed.
o Toddler World - Toys for the youngest children. Key tasks include engaging with the children and families that come to Toddler World.
o Garden Games - Large scale games for the whole family such as lego and chess. Most families will play independently here. Tasks can include explaining rules and help with setting up the games.
o Face painting tent - The event guests can have their faces painted by a professional face painting team. Key tasks is to support with queue management.
o Games tent - Fun and interactive games for the children. Key tasks include explaining games to guests and supporting them as required.
o Art and craft tent - Decorating face masks, wooden picture frames and general colouring activities. Volunteers will explain the activities to families and support the guests as required, as well as keeping the arts and crafts tent as tidy as possible at all times.
o Costume tent - This tent will feature a selection of costumes and props for children to dress up in and to decorate their wheelchairs and mobility aids. Key tasks include assisting guests to select costumes, support them as required, and keep the tent as tidy as possible at all times.
o Quiet tent - The quiet tent is a quiet space for guests who need a break from the event buzz. This includes for example children who may experience sensory overload or anxiety.  Key task here is just to ensure they are comfortable and provide support if needed. 
o Roving team - Roving volunteers will check in with all volunteer groups that everything is running ok, or if any additional support is needed. The roving team will also be inducted to the fireworks viewing area.

All volunteers will assist with the movement of the main crowd to the firework area after their activity.


Team Leaders: 
There are also team leader positions available. Team leaders work together with the other volunteer groups at a pre-designated station/activity.
Please note your interest in being a team leader when registering
Key tasks include, but are not limited to:
o Support the volunteers with task instructions
o Ensure volunteers at each station/activity are given breaks (food, drinks, toilet etc.)
o Receive instructions from FOH & Guest Services Coordinator, event volunteer
supervisors or other CoS staff and communicate this to volunteers
o Make note of any feedback from guests or volunteers (give to the FOH & Guest
Services Coordinator or supervisors)

Registration:

If you are having difficulties in registering for this event please follow these step by step instructions:
How to register a member
How to register a non-member
How to register multiple people
Registrations open: Friday 15 November 2019 at 5 PM
Registrations close:
 Friday 13 December 2019 at 5 PM.

Registration is required for this event via online submission by December 13, 2019. Your registration will be confirmed after 17 December via email. Please be aware that registrations on the day of the event at the location will not be accepted. 

Questions:

Contact the Member and Supporter Engagement Team at events@girlguides-nswact.org.au or call the Office on 02 8396 5200, Mon-Fri 9am-5pm.
When
31/12/2019 1:00 PM - 9:00 PM
Where
Royal Botanic Gardens, Sydney, NSW SYDNEY NSW 2000

Sign In

Would you like to take in the sights and sounds of harbourside Sydney on New Year’s Eve while giving service to the community? Then express your interest below!

This is a great opportunity to give service to families that have children who are less fortunate than others. Enjoy an afternoon and evening of volunteering, while assisting with activities for this invite only NYE event put on by the Lord Mayor of the City of Sydney for families’ children with special needs.  

Who:

Senior Guides aged 14+, Adult Members, Support Group Members and Families (youth age 14+) are encouraged to apply. 

When:

Tuesday 31 December 2019

Time:

Approximately. 1 pm – 9 pm, final times will be announced closer to the event.

Where:

Parade Ground, Royal Botanic Gardens

Event Details: 

All Guides, family, and friends are welcome to volunteer for this event; however, spaces are limited.  Volunteers represent Girl Guides NSW & ACT at this event and it is an honour to be asked to volunteer again this year by the City of Sydney. 

Apart from assisting with the stalls (face painting, games, etc) you will get premium, front line seats in the Botanic Gardens (next to the Opera House) for the 9pm fireworks.

This is an alcohol-free event. 

ADM 27s & 28s will be collected via online portal. A confirmation will be sent after 17 December with final event details and an additional email will go out  the week before Christmas. 

Please Note: Lord Mayor’s Picnic is an active volunteering role and you must be able to stand long periods of time, lift a minimum of 10 kgs, and be at least 14 years old. It is essential that volunteers are able to provide assistance to patrons if necessary. 

Volunteer Roles:

General Volunteering: 
Volunteers engage with guests and support them through the various activities. Key tasks include, but not limited to:
o Greeting arriving guests
o Supporting guests in various activity tents (games, face painting, arts and crafts)
o Queue management support
o Responding to guest queries
o Ensuring all children are safe (i.e. not leaving event site)

Select your activity:
Each volunteer will be assigned an activity area please note your volunteer role preference when registering.
We will do our best to match your first choice. 

o Liberty Swings - Accessible swings for wheel chair users. Key tasks include managing queues to the liberty swing and supporting the liberty swing operator as needed.
o Toddler World - Toys for the youngest children. Key tasks include engaging with the children and families that come to Toddler World.
o Garden Games - Large scale games for the whole family such as lego and chess. Most families will play independently here. Tasks can include explaining rules and help with setting up the games.
o Face painting tent - The event guests can have their faces painted by a professional face painting team. Key tasks is to support with queue management.
o Games tent - Fun and interactive games for the children. Key tasks include explaining games to guests and supporting them as required.
o Art and craft tent - Decorating face masks, wooden picture frames and general colouring activities. Volunteers will explain the activities to families and support the guests as required, as well as keeping the arts and crafts tent as tidy as possible at all times.
o Costume tent - This tent will feature a selection of costumes and props for children to dress up in and to decorate their wheelchairs and mobility aids. Key tasks include assisting guests to select costumes, support them as required, and keep the tent as tidy as possible at all times.
o Quiet tent - The quiet tent is a quiet space for guests who need a break from the event buzz. This includes for example children who may experience sensory overload or anxiety.  Key task here is just to ensure they are comfortable and provide support if needed. 
o Roving team - Roving volunteers will check in with all volunteer groups that everything is running ok, or if any additional support is needed. The roving team will also be inducted to the fireworks viewing area.

All volunteers will assist with the movement of the main crowd to the firework area after their activity.


Team Leaders: 
There are also team leader positions available. Team leaders work together with the other volunteer groups at a pre-designated station/activity.
Please note your interest in being a team leader when registering
Key tasks include, but are not limited to:
o Support the volunteers with task instructions
o Ensure volunteers at each station/activity are given breaks (food, drinks, toilet etc.)
o Receive instructions from FOH & Guest Services Coordinator, event volunteer
supervisors or other CoS staff and communicate this to volunteers
o Make note of any feedback from guests or volunteers (give to the FOH & Guest
Services Coordinator or supervisors)

Registration:

If you are having difficulties in registering for this event please follow these step by step instructions:
How to register a member
How to register a non-member
How to register multiple people
Registrations open: Friday 15 November 2019 at 5 PM
Registrations close:
 Friday 13 December 2019 at 5 PM.

Registration is required for this event via online submission by December 13, 2019. Your registration will be confirmed after 17 December via email. Please be aware that registrations on the day of the event at the location will not be accepted. 

Questions:

Contact the Member and Supporter Engagement Team at events@girlguides-nswact.org.au or call the Office on 02 8396 5200, Mon-Fri 9am-5pm.
 
REGISTRATION & REFUND POLICY EVENTS:
You must be a current Member of Girl Guides NSW & ACT in good financial standing to attend. Membership must be current before registering.
Registrations close 3 weeks prior to event date, unless sold out prior.
There are no name changes or refunds after registration close date.
All refund requests must be submitted via email to eventsadmin@girlguides-nswact.org.au.
 
REGISTRATION & REFUND POLICY COURSES:
You must be a current Member of Girl Guides NSW & ACT in good financial standing to attend. Membership must be current before registering.
Registrations close 4 weeks prior to Course date unless sold out prior.
There are no name changes or refunds after the registration close date.
Under certain circumstance, within the Courses Department, a transfer rather than a refund may be considered. Transfers will be to the next available equivalent course in the calendar year.
All refund requests must be submitted via email to courses@girlguides-nswact.org.au
 
REFUNDS
All refunds must be requests via email. Refunds are not offered after the registration close date. However, refunds will be considered after the registration close date under extenuating circumstances (e.g. medical emergency or death in the family).

CANCELLATIONS
If an event is cancelled, registrants will be refunded. However, in the event of the cancellation of a fundraising event, ticket price will be refunded minus the amount of the donation included. If a course is cancelled attendees will be offered a transfer to another instance of the same course.


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