The Great Guide Sleepover

The Great Guide Sleepover is one of the most highly anticipated Girl Guides NSW & ACT events. The first sleepover was held in 1996 on the steps of the Opera House to raise awareness and funds for homeless communities.

Since then, the Sleepover has become a tradition, moving locations over the years but always funding a cause for the community. Now in its 24th year we continue to support Taronga Zoo and Girl Guides NSW & ACT through this fundraiser with an eventful evening of sleeping under the stars, Guiding, animals, movies, dancing and more.

Donations received by online fundraising will remain open through the event, however all amounts for prize consideration must be received and posted by 5pm 20 August.

When

Saturday 24 August, 2018 to Sunday 25, August, 2019
Registration opens Saturday at 4pm. The event begins at 6pm and continues until 9am on Sunday with a ticket to spend the day at the zoo on Sunday.

Where

Taronga Zoo, Bradleys Head Road, Mosman

Who

Guides in a Guide Unit aged 10+, Olaves, Leaders, and Adult Helpers
This is not a Junior Guide Event. Any Junior Guides that register will be issued a refund.

Frequently Asked Questions

Tickets & General Information

How old must I be to attend the event?
Guides must be a minimum of 10 years old by 24 August and registered in a Guide Unit to attend this event. Junior Guides cannot attend. All Bridging Junior Guides must be registered with paperwork approved and submitted by 31 July.

If my membership is not current, can I still attend?
No, your membership must be current for you to attend this event and all your fees must be up to date. Your membership status will be checked before the event.

What if I can no longer attend? Can I get a refund?
Refunds will only be offered to those with extenuating circumstances and who notify us they cannot attend before the registration closing date.
This event fills quickly and we often have a waiting list, so please make sure you notify us asap if you can’t attend so we can give the place to someone else.

If the event is booked to capacity, can I be put on a waiting list?
Yes. The event fills quickly and we do create a waiting list. However, we can’t guarantee you a place.

I am a Leader/District or Region Manager and I can’t see my Guides when trying to register my Unit?
If you are having difficulty registering please use the below resources to assist.
How to register for an event
How to register a Unit
How to register a Non-Member Adult Helper
Please email the Member and Supporter Engagement Team to assist with registration issues.

Guiding Requirements

I want to bring adult helpers (or non-members) with me, how do I register them?
If you are bringing adult helpers (females only) to assist with your Guides, please register them for the event by purchasing an Adult Helper Ticket. For assistance in registering a non-member adult helper download the how to register a Non-Member Adult Helper document.

As this is an overnight event, all adult helpers must hold a valid WWCC or WWVP to meet legislative requirements.

Submit WWCC or WVP details

Will the event still go ahead if it’s raining?
The event will go ahead even if it is raining. In the advent of extreme weather conditions there is a contingency plan.

Will the event be catered?
Yes. There will be a sausage sizzle dinner and late night snack Saturday night, which is included in the ticket price.
Tea and coffee will be available and an insulated mug with a lid will be provided to you for hot water.
Breakfast will be available for purchase from the zoo cafe Sunday morning.

If I am a Leader, how many Adult Helpers will I need to bring to make sure I have the correct Adult: Child Ratios?
Adult Ratios for camping are as follows:
  • 10–14 years olds, 1:8 adults to Guides. Minimum 3 adults including 1 Qualified Leader
  • 14–17 year olds, 1:10 adults to Guides. Minimum 2 adults including 1 Qualified Leader.
I am a Unit Leader Not Yet Qualified, can I take my girls to the Great Guide Sleepover?
Yes, but all ULNYQs must be accompanied by a Qualified Leader.

Fundraising

Getting Started

Once you have registered for the Great Guide Sleepover, simply set up your fundraising page by clicking the link below. Fundraising is really easy. You can do everything online. Grassrootz is mobile friendly and convenient to use from your phone, iPad, or tablet.
  1. Download our Grassrootz how-to
  2. Sign up for Grassrootz and create your fundraising page.
  3. Click the blue Join Us tab and sign up under your Girl Guides Unit by selecting Join a Team. Personalize your campaign page and then you are ready to start fundraising as an individual or as a Unit.
We’re here to make your fundraising a success. If you need help, please contact the Member and Supporter Engagement Team by email or phone 02 8396 5200 and select 2.

Fundraising Focus

Funds raised from the Great Guide Sleepover go to support Taronga Conservation Society. Taronga cares for 4,000 animals from over 350 species, many of which are threatened. This year the Gorilla was selected as our focus for all donations.
Our goal is also to help raise awareness and funds for Girl Guides NSW & ACT & Taronga Zoo. If you or your donors would like to make an additional donation to Girl Guides you are able to do this through the Grassrootz campaign page as well.
Taronga is offering the below prizes for top fundraisers this year.

For Individuals:
  • Plush gorilla toy for any girl raising over $50 (to be presented at Sleepover)
  • Family pass to Taronga/Taronga Western Plains Zoo and an animal encounter for any girl that raises over $1000
  • Roar & Snore for 4 people at Taronga Zoo for the top individual fundraiser (minimum $600+ raised)
For Units:
  • A VIP Behind-the-Scenes Animal Experience for up to 8+ people for the top performing Unit
Fundraising Prize Deadline:
  • To be eligible for all fundraising prizes fundraising must be submitted via Grassrootz by August 20 at 5pm.

Fundraising tips

Fundraising doesn’t have to be difficult. So follow these ten simple tips for success, and feel free to reach out to us at any time so we can help with your fundraising journey.
  1. Start your fundraising early.
  2. Once you create your Grassrootz fundraising page, share it. Keep your supporters engaged by regularly posting pictures and updates on your activities.
  3. Update your email signature and social media bio’s to include information about Girl Guides and your fundraising campaign.
  4. You can use social media* to help your campaign and also provide more information about your fundraising focus. Download social media badges and graphics under the resources section.
  5. Ask your family, friends, teachers, and neighbours for their support. Share your fundraising page, let them know what you are fundraising for and keep them updated on how you are progressing to reach your goal.
  6. Draw up a list of your potential donors and approach them for their support (consider businesses in your committee or work colleagues).
  7. Always ensure you are with a friend or responsible adult at all times.
  8. Work in your Unit as a fundraising team. Teams are truly a great way to get others involved, have fun, and access a wider pool of resources and networks.
  9. Make a donation yourself to set the expectation. If you have a special occasion such as a birthday, anniversary or christening, ask your friends to donate to your fundraiser instead of buying a gift.
  10. Be cheerful, courteous and don’t forget to say thank you. Thank your supporters in person, via email or with a card and let them know how much you raised.
  11. Have Fun!
*  Ask your parents to share your link on their social media accounts. If you’re old enough and have permission you may use your own account too.

Fundraising FAQs

  1. Is fundraising required this year for everyone?
    No, fundraising is optional but highly encouraged. There are prizes available for both top fundraising individuals and Units.
  2. What are the fundraising goals this year?
    Our overall goal is $10,000  to support the gorillas at Taronga Conversation Society. For individuals the first goal is $50 with additional prizes on offer from Taronga Zoo for higher goals. For Units the fundraising goal is $1000. All attendees are encouraged to fundraise a minimum of $10
  3. What are the fundraising prizes offered by Taronga?
    • Plush gorilla toy for any girl to raise over $50 (presented at Sleepover)
    • Family pass to Taronga/Taronga Western Plains Zoo and an animal encounter for any girl that raises over $1000
    • A VIP Behind-the-Scenes Animal Experience for up to 8+ people for the top performing Unit
    • Roar & Snore for 4 people at Taronga Zoo (2 adults and 2 children) for the top individual fundraiser (minimum $600+ raised)
  4. Who can help fundraise for the Great Guide Sleepover?
    Guides, Leaders, and Parent Helpers are all able to create a fundraising page. Just sign up under your Unit, create your page and fundraise away!
  5. What happens if I receive a cheque or cash donation? 
    Yes, If you receive a donation via cheque please download this form and mail your cheque to the Girl Guides Office:
    Girl Guides NSW & ACT
    Attn: Member and Supporter Engagement Team, Great Guide Sleepover 
    PO Box 950 Strawberry Hills NSW 2012
    Cash donations should be collected into a bank account and submitted online via the Grassrootz portal. Girl Guides NSW & ACT is not able to accept a direct cash donation for this event. 
  6. Can additional donations to Girl Guides NSW & ACT be made?
    Yes, you are able to donate directly to Girl Guides NSW & ACT through the main page of Grassrootz by using the link in the About Girl Guides NSW & ACT section
  7. How does fundraising work?
    • Minimum fundraising for this event is included in the ticket price. Guides and Adults have the option for additional fundraising to support Taronga Zoo’s Gorilla’s
    • Collection of funds is done online through Grassrootz.
  8. How much money do I have to raise if I have purchased a Ticket?
    The minimum encouraged sponsorship is $10 per Youth Member and Adult Member (this is an optional addition to the event fee). This includes the opportunity to raise funds and work toward earning exciting prizes from Taronga Zoo.
    • All youth who raise over $50 by 20 August, will be eligible to receive a plush gorilla toy.
  9. When do I need to return my fundraising money to Girl Guides NSW & ACT?
    Leaders are responsible for ensuring that Guides who are fundraising have submitted their funds through the online portal. 
    All fundraising for prizes must be submitted by August 20 at 5pm. 
    The online fundraising portal will remain open through the event however to be eligible for prizes all monies must be in by the above date.

Resources

There are resources, below, to help you with your fundraising. Some are coming soon.

Grassrootz Step by Step for additional assistance setting up your Grassrootz page download this step by step guide.

Gorillas do some research on the Taronga Zoo Website or download this Taronga Gorilla Facts Booklet .

Great Guide Sleepover Flyers & Social Media Content use this flyer and social media images to help you spread the word about the Great Guide Sleepover!

Fundraising Nametag.  Personalise this download and be sure to wear Guide uniform when fundraising door to door. There's also a poster you can personalise and use to promote your fundraising efforts. Ask everyone that you know to hang it in there work or home, or use it as a leave behind when doorknocking and nobody is home. 

Do’s & Don’ts for Charitable Fundraising

We’ve provided some great suggestions to help you fundraise for this unique Guiding event. But before you hit the ground running, please take time to read the following list of Do’s and Don’ts for Guides aged 10–17 (otherwise known as the boring but ever so important legal bits)

Do
  • Guides are to be adequately clothed in uniform and otherwise protected from extremes of climate or temperature.
  • At all times reasonably practical, participating Guides must be able to contact their parent/s during the fundraising activities.
  • Guides must be adequately supervised. Their supervisor must supervise no more than six Guides; be in close proximity and make contact with the Guides at intervals not greater than 30 minutes.
  • Guides must work with at least one other Guide raising funds for the Sleepover.
  • There must be 12 hours between shifts.
  • Parents or Guardians should ensure that Guides receive appropriate and nutritious food.
  • Food should be available at reasonable hours and drinking water available at all times.
  • Toilet facilities (toilet, hand washing and hand drying facilities) must be accessible to each Guide participant.
  • *After the appeal is finished the Guide must be accompanied by their parent or an adult authorised by their parent/s to travel home.
  • *This requirement does not apply if the child is more than 12 years of age and the distance home is less than 10 kms and public transport is available, and the travel is in daylight hours
Don’t
  • Guides must not enter a private dwelling when soliciting door to door; and not solicit, sell to or collect from a person in a motor vehicle.
  • Guides must not fundraise for more than four (4) hours a day—three (3) hours if under 12 years of age.
  • Guides must not fundraise before 6am or sunrise (whichever is later) and not after 7pm or sunset (whichever is earlier).
  • A Guide is not to lift any weight that would be likely to cause injury.
Register Online
 

 

 
 

The Guide Shop

Pre-order your items for pick-up at The Great Guide Sleepover.

Order by 5pm Tuesday, 20 August 2019, to be eligible for collection.

Shop Online

Downloads

From building a bedroll to packing your bags and what's on at the event itself, download all hte helpful info you need below in preparation for an amazing night!

Kit List
Bedroll How-to
Phone Cycle

Coming soon—Event Program and Map

Public Transport

Transport for NSW has granted free public transport to Great Guide Sleepover event only.

Please click here to download a copy of the Transport NSW Free Transport letter . You must bring a printed copy with you to be able to access free public transportation for the event. 

Participants can travel to Taronga Zoo on Sydney Trains and NSW TrainLink intercity and regional services, Sydney Ferries, Sydney Light Rail and Sydney metropolitan and outer-metropolitan bus services from Saturday 24 to Sunday 25 August 2019. Only TrainLink regional services may be accessed on Friday 23 August to Monday 27 August 2019 for travel to the event (economy class seats only). 

All bookings must be made in advance prior to Friday 23 August 2019 by: 

  • attending a NSW TrainLink sales outlet and presenting either official identification from Girl Guides NSW & ACT or a copy of Transport NSW Free Transport letter; or 
  • telephoning NSW TrainLink on 13 22 32.
Girl Guides and Girl Guide Leaders will be required to wear their uniforms with the Girl Guide trefoil. Volunteers must present either official identification from Girl Guides NSW & ACT and carry a copy of the Transport NSW letter.

If you park in a Transport Park&Ride car park, use the intercom button at the exit gate and advise the operator that you are a participant in the 2019 Great Guide Sleepover event. You may be asked to show either their official identification from the Girl Guides NSW & ACT or a copy of the Transport NSW Free Transport letter to the car park operator who can then manually open the gate.

 

Terms & Conditions

  • Attendees must be a minimum of 10 years old in a Guide Unit and be valid Member of Girl Guides NSW & ACT to attend this event. Girls age 9 and in a Guide Unit (not a Junior Guide Unit) are able to attend. 
  • Once Leaders & Girls registration fees have been paid, a copy of the fundraising materials, the link to the online fundraising portal and additional information will be sent to the Unit or Guides. 
  • Fundraising a minimum of $10 per girl/adult in addition to the registration donation is optional but highly encouraged. 2019 minimum fundraising requirement is $45(youth) and $45(adult). This amount is now built into your Great Guide Sleepover ticket registration since 2017. This cost is tax deductible. Funds raised from this event go to support Girl Guides NSW & ACT and Taronga Conservation Society. 
  • Places are strictly limited and the event is usually full well before the closing date.
  • Only Adult Members with current Leader Qualifications should attend unless adult non-Members are needed. All Adult Members must be part of a Unit and maintain an adult to girl ratio. If you are bringing adult non-members (females only) to bring with your Guides please register them by purchasing an Adult Helper Ticket. Interim Leaders can only attend if they are assisting fully Qualified Leaders.
  • If you are using a bus to take your girls to the zoo, and the bus driver is male, he cannot stay overnight at Taronga Zoo.
  • Membership must be current for all participants to be registered and to attend this event and will be checked.
  • Following the registration cut-off date no refunds or name changes will be offered.
  • If you need to leave Taronga Zoo early on Sunday or will be arriving late on Saturday night, please indicate at point of registration.